Records Analyst Temporary (Asst Mgmt Syst Anlyst), City of Seattle

Salary:	$27.74 - $32.33 Hourly
Location:	Seattle Municipal Tower, 700 5th Ave., Seattle, Washington
Job Type:	Temporary - Benefit Eligible
Shift:	Day
Department:	Seattle Public Utilities
Bargaining Unit:	Not represented
Closing Date	01/05/16 04:00 PM Pacific Time

Position Description:

Seattle Public Utilities (SPU) is seeking a long-term temporary Record Analyst - Management Systems Analyst Assistant for its Workspace & Records Management Section. This position will report to the Capital Projects Coordinator. The term of this temporary assignment is for up to 35 months. Desired start date is mid-to-late January, 2016.

Job Responsibilities:

Duties and responsibilities include, but are not limited to:

• Establish a working relationship with the City Clerk's Records Management Program staff for the purpose of orientation and partnership with performing job duties.
• Provide technical assistance to SPU's lines of business partners in evaluating records for disposition and arranging for their storage, and/or destruction.  Examples of records include, but not limited to, invoices and contracts, employee training files, SPU customer billing files.
• Inventory and assess field office sites to determine recordkeeping needs and evaluate records for disposition and arrange for their storage, and/or destruction.
• Develop a consistent process for managing tasks, tracking deliverables, and keeping the Capital Projects Coordinator informed with regular and timely status updates.
• Using SPU's retention schedule, review files of separated employees to determine the appropriate disposition of documents – retention or destruction; physically box up records to be retained, preparation of transmittal documents, and scheduling of pickup by warehouse.
• Clearly communicate in writing to SPU business partners regarding the status of work performed for their line of business.
• Draft records management related web content as needed for posting to the internal website.

Qualifications:

Required Qualifications:

• Two years of coursework in business or public administration, finance, computer science or related field, in business administration or related field

Comparable Experience and Education: a combination of education, training and/or experience that provides the equivalent background will be considered on a case-by-case basis.

Licenses and Other Requirements:  

• Valid State Driver's License or equivalent mobility. A complete WA State Drivers Record will be required for review from the selected applicant.
• The successful applicant will be required to pass a criminal history background check as a condition of employment.

Working Conditions: Work may be performed in a high-rise office building or travel to field office sites throughout SPU-owned or leased facilities.

Additional Information:

Desired Qualifications:

•  Prefer two years of records management experience, preferably in the public sector. Skilled in handling multiple tasks with ease and accuracy.
• Completion of a Records Management Certificate Program highly desirable.
•  Ability to maintain focus, demonstrate flexibility and discretion in a fast-paced environment.
• Strong customer service skills; excellent time management and organization skills; and the ability to communicate with a diverse customer base, handling potentially sensitive situations in a tactful manner. 
• Ability to make connections between seemingly disparate information to anticipate needed action.
• Proficient in Microsoft Outlook, Excel, and Word.

To Apply:
1. Complete NEOGOV online application.
2. Attach a cover letter AND résumé.

Your application may be rejected if any of these items are missing or incomplete. Simply providing a cover letter and résumé is not a substitute for completing the application itself.

Note: Job offer is contingent upon verification of credentials and other information required by the employment process including criminal history background check, reference checks, and driving history review.

To learn more about Seattle Public Utilities, check out our website at http://www.seattle.gov/util/.
  APPLICATIONS MAY BE FILED ONLINE AT:
Job #2015-01621
http://www.seattle.gov/jobs
RECORDS ANALYST - TEMPORARY (ASST MGMT SYST ANLYST

If you are unable to apply on-line you may submit a paper application by the closing date to our office. OUR OFFICE IS LOCATED AT: Seattle Municipal Tower 700 5th Avenue, Suite 5500 Seattle, WA 98104 206-684-8088 Careers@seattle.gov

The City of Seattle is an Equal Opportunity Employer that is committed to diversity in the workplace. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply. Accommodations for people with disabilities are provided on request. The City is a Drug Free Workplace.

Records Analyst - Temporary (Asst Mgmt Syst Anlyst) Supplemental Questionnaire

*	1.	Explain your level of proficiency in working with the following computer programs: MS Outlook, Word, and Excel. Provide examples of features used and documents produced.
*	2.	Describe your experience working with records retention schedules in a public sector environment. Provide where, volume of records (paper/digital), number of employees in organization.
*	3.	Tell us about your experience providing technical assistance to an organization's records management staff in cataloging and identifying the appropriate disposition of paper and digital records.