Records Management Officer (Program Specialist 5) (03537)

Salary

  $4,452.00 - $5,838.00 Monthly

Location

  Thurston County – Tumwater, WA

Job Type

Full Time - Permanent

Department

Dept. of Revenue

Job Number

2016-03537

Closing

4/20/2016 11:59 PM Pacific

This recruitment is open for three weeks, however candidate screening will begin as early as April 13, 2016. It will be to the applicant's advantage to submit materials as soon as possible.Reporting to the Information Governance Manager, the Records Management Officer (Program Specialist 5) serves as the agency expert to lead, research, analyze and continue to develop the agency-wide records and information management functions.

This position will implement innovative means to protect, preserve and properly retain and dispose agency records.

Vision
To achieve the highest level of voluntary compliance and customer service through collaboration and innovation.

Mission
To fairly and efficiently collect revenues and administer programs to fund public services, and advocate sound tax policy.

Click here to find out more about Department of Revenue

Duties

Information Governance Office Introduction:
Through effective records management, this position supports the agency by managing efforts to help Revenue employees organize, store, retrieve and maintain records throughout their life cycle as needed to support agency programs and business operations.

As the Records Management Officer your responsibilities will include:
This position leads the agency in developing standards and protocols for managing records and establishing consistent processes. Duties will include managing selection and implementation of electronic content management or other technical systems to categorize, classify, index, migrate, and apply retention principles to agency records, particularly those in electronic format. In addition to continuously analyzing and implementing changes in retention and records management to meet state and federal requirements, this person should be motivated by challenges to develop and apply standards to organize and promote defensible and sustainable structures and innovative practices for records retention and information governance.

The position exercises initiative and applies expertise and judgment to make decisions and provides advice and consultation to manage records both inside the agency and with outside organizations to include the Secretary of State Archives Division and the Office of the Attorney General. Responsibilities include:

• Strategically plans, develops, and leads coordinated agency initiatives and projects to improve agency records management processes and data governance, including consideration of the use of electronic content management, SharePoint, or other tools to systematically organize and manage records
• Develops, oversees, and implements training and coordination of agency staff to achieve compliance on records management principles and practices, serving as the Agency Records Officer under RCW 40.14.040
• Analyzes and applies security data classification standards to records and data and assists in categorizing and safeguarding confidential information

This position supervises one Management Analyst 4 and will indirectly manage division records and information management coordinators across the agency.

Throughout our selection processes, we will be evaluating candidates for skills, abilities, and behaviors that demonstrate leadership capacity that aligns with the culture and values of DOR.

Qualifications

A Bachelor's degree with major study in business administration or related field,

AND

Four (4) years experience managing, developing, and implementing standards, policy, and procedures related to records and information management, and interpreting and applying governing laws and rules.

• Ability to understand operational characteristics of a variety of computer and network systems, application architecture, software and peripheral equipment, including enterprise-wide system applications and electronic content management tools
• Effective communication techniques and presentation skills to ensure staff is kept abreast of basic and evolving records management requirements and practices
• Strong planning and organizational skills and application of critical thinking to identify and solve issues
• Application of project management  techniques and principles

Note: Additional qualifying experience may be substituted, year for year for required education.

Desired Qualifications:

• Two (2) years of supervisory experience
• ICRM Certified (The Institute of Certified Records Managers)

Supplemental Information

How to Apply
    1. Click the "Apply" button.
    2. Follow the online application instructions to complete the online application & attach:

·        Letter of interest, describing how you meet the specific qualifications for the position
·        Chronological resume, detailing experience and education
·        At least three professional references with current telephone numbers

    3. Complete the supplemental questionnaire.

Questions?
Email Jobs@dor.wa.gov or call (360) 704-5725.

To take advantage of veteran's preference, applicants must also do the following:

• E-mail DD214 (Member 4 copy), NGB 22, signed verification of service letter from USDVA or other service documents that we can use to verify your eligibility
• Use a subject line of "Records Management Officer (03537) – Vet's Preference".
• Include your name in the message as it appears on the application you submitted through the careers.wa.gov system.
• Send to jobs@dor.wa.gov.

Preference will not be granted until service documents are verified.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. This job announcement may be used to fill future similar vacancies for up to six months.

Prior to any new appointment into the Department of Revenue, a background check will be conducted.

The Washington State Department of Revenue is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call Human Resources at (360) 704-5731.  Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.