| SALARY: | $22.15 - $25.12 Hourly |
| OPENING DATE: 07/19/16 |
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| CLOSING DATE: Continuous |
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| GENERAL SUMMARY: |
This temporary position is funded through the end of 2016. (2017 funding is pending approval.) 16-20 hours per week. Hours are flexible during regular business hours, 8:00 AM – 5:00 PM.
This position is open until filled with first screening date of Friday, July 29th.
Work under the direction of the City Clerk to collect, process, and respond to public disclosure requests in compliance with the Washington State Public Records Act, the State Attorney General Model Rules, and City policies and procedures.
TO APPLY:
- Complete and submit online application form.
- Attach a cover letter describing how your experience and/or education match requirements for this position.
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| EXAMPLES OF DUTIES: |
Essential Functions
Essential responsibilities and duties may include, but are not limited to, the following:
- Communicate with requestors to clarify and prioritize elements of the requests, estimate reasonable timeframes for response, and memorialize the communications in writing. Prepare response letters to requestors, make arrangements for delivery of records, and respond to response related inquiries.
- Perform preliminary research and collaborate with departments on production of records responsive to requests. Establish timeframes for responses and coordinate assembly of multi-departmental responses.
- Perform search of email archives for email communication responsive to requests.
- Review all collected records to ensure they are responsive and complete according to the request submitted to the City.
- In coordination with the Assistant City Attorney make determination of records' exemption. Prepare withholding log.
- Provide routine updates on the status of requests to the City Clerk.
- Document response process to demonstrate compliance with the Public Records Act, Model Rules, and the City's policies and procedures. Maintain performance measures.
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| QUALIFICATIONS: |
Education and Experience Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
- College-level course work in records/information management, library science, business or related field.
- A certificate in paralegal studies, desired.
- One year of experience with public disclosure requests, litigation discovery, or records management, preferred.
Knowledge, Skills & Abilities
- Knowledge of State and local laws and regulations regarding public disclosure requests; the retention, release and dissemination of official records and documents.
- Ability to establish and maintain effective working relationships with employees and provide services to general public while maintaining confidentiality, tact and diplomacy.
- Ability to document information research, practices and process.
- Ability to follow work procedures, implement methods, prioritize and track tasks for expediting workflow to meet regular deadlines.
- Skill in conducting document and file searches in electronic and paper document filing systems.
- Strong organizational skills.
- Clearly and succinctly communicate ideas and thoughts both verbally and in writing.
- Skill in the use of word processing (intermediate level) and spreadsheet (basic level) applications.
- Must be detail oriented and customer service focused.
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| WORKING CONDITIONS: |
Environmental Conditions:
Office environment; exposure to computer screens; contact with the public.
Physical Conditions:
Essential and marginal functions require sitting, walking or standing for prolonged periods of time; extensive use of computer keyboard; near visual acuity for working on the computer.
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| Public Disclosure Specialist - Extra Help Supplemental Questionnaire |
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| * | 1. | Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. This includes failing to provide detailed work history and responses of "see resume" or "see application". Do you agree to answer each supplemental question truthfully and understand that your responses will be verified from information included within the application? |
|  Yes
No |
| * | 2. | Please rate your level of proficiency with Microsoft Office Word. |
| Basic (save, print, format, protect)
Intermidiate (advanced formatting, creating graphic objects and tables, inserting pictures)
Advanced (mail merge, advanced use of editing tools)
I do not have experience using Word |
| * | 3. | Please rate your level of proficiency with Microsoft Office Excel |
| Basic (format, print, sort, filter)
Intermediate (protect, edit formulas,
Advanced (pivot tables, macros, create formula and functions)
I do not have experienece using Excel |
| * | 4. | Acknowledgement of requirements: The City of Shoreline application must be completed (including education & employment history). I acknowledge that if my application is incomplete, The City of Shoreline may not consider me for this position. |
| Yes |
| * Required Question |
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