Amazon: Legal Records Program Assistant

Legal Records Program Assistant

 

Work hard, have fun and make history with Amazon’s legal team. We are looking for a smart and skilled individual to provide program administrative services. This position will support our Records Management Programs, partnering with the program managers, and in-house attorneys, to ensure optimal results. Day-to-day duties will center on legal new hire training and orientation, problem shooting, creating and updating operating procedures, file retrieval and analysis (in paper and electronic format), and general records management in a legal setting. The Program Assistant will also assist in identifying and implementing process improvements.

 

The successful candidate will possess the ability to work efficiently and independently; learn quickly; manage high volumes of tasks and projects with little guidance; react with appropriate urgency to situations and events that require a quick response or turnaround; take effective action without having to know the total picture; think creatively, strategically, and critically; and be proactive in solving problems that affect people within the group or other related groups. The candidate will also be client-service oriented, have great attention to detail while still meeting tight deadlines, have great organization and communication skills, and have the ability to easily switch gears. A high level of professionalism, integrity, and discretion in handling confidential information, as well as the ability to work well with people at all levels inside and outside the company, is essential.

 

Basic qualifications

 

•BA/BS degree

 

•3+ years’ experience as a program or administrative assistant with direct customer service experience Knowledge of Microsoft Outlook, Word and Excel is essential, and general comfort with learning new programs and software is a must

•Strong written and oral communication skills and the desire and aptitude for learning new concepts on the job

•File room and both electronic and physical filing experience in an office environment (medical, academic, etc.)

•Able to lift and carry boxes weighing up to 50 pounds

 

Preferred qualifications

•Background in records management, knowledge management, corporate and legal archives or library science

•Knowledge of Microsoft SharePoint, editing Wiki entries

•Strong written and oral communication skills and attention to detail are a must, as is the desire and aptitude for learning new concepts, programs, and software on the job

 

•File room experience in a legal setting

 

•Project management experience

 

Amazon is an Equal Opportunity-Affirmative Action Employer – Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation