Document Management Coordinator (Management Analyst I)

Job Title:
Closing Date/Time:	Wed. 05/07/14 5:00 PM Pacific Time
Salary:	$23.61 - $30.27 Hourly $49,108.80 - $62,961.60 Annually
Job Type:	Non-Classified
Location:	Tacoma, Washington

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Position Description  Benefits  Supplemental Questions

This position is responsible for managing Tacoma Power's documentation to comply with federally mandated NERC Reliability Standards and with state and federal records requirements. This position also supports the implementation and management of document and records management systems for Tacoma Power. Responsibilities Include: Manage Tacoma Power compliance documentation processes for NERC Reliability Standards, which includes: Work with Tacoma Power subject matter experts (SMEs) to ensure the necessary evidence of compliance is documented, up to date, and prepared for audits. Ensure documentation meets standards set identifying requirements for consistency and quality. Work cooperatively with SMEs to identify acceptable timelines for completing compliance documentation in accordance with regulatory deadlines, Tacoma Power's annual internal audit schedule, and best practices identified in Tacoma Power's Internal Compliance Program. Support Tacoma Power's annual self-certification process and regulatory audit preparation for NERC Reliability Standards by collecting and presenting evidence. Ensure evidence submitted is organized effectively and is available to SMEs. Assess effectiveness of document management practices and make recommendations for improvement as appropriate. Collect and analyze data, and prepare reports and/or dashboards for management identifying the status or performance of compliance processes. Support the implementation and management of document and records management technology systems within Tacoma Power by: Manage functionality and access rights within records management system for Tacoma Power. Assess file structures and access control to ensure standards and accepted best practice have been consistently adhered to and work with RIM Coordinators to develop action plans to correct gaps or issues. Assist and/or instruct end users with regards to functionality as needed.

Qualifications:

Associate's degree typically required, Bachelor's degree preferred, and two years analytical, database, spreadsheet and/or financial experience.

Knowledge & Skills:

Analyze and interpret complex data; review and evaluate the accuracy of plans, reports and supporting information. Compile records and prepare clear, concise, and comprehensive reports. Gather, assemble, and evaluate facts to draw logical conclusions. Comprehend and apply regulatory and statutory language. Make excellent customer service a high priority. Utilize effective communication in both oral and written correspondence. Conduct all assignments in a professional and timely manner. Exceptional editing skills. Exceptional organizational skills. Advanced Computer skills including Database Management and Microsoft Office computer skills.

Selection Process & Supplemental Information:

Interested individuals should complete the online application and attach a resume and cover letter that includes major responsibilities and accomplishments related to this position. Applicants who have the strongest backgrounds related to the responsibilities of this position may be invited to participate in an interview. Appointment is subject to passing a background check.If you have any additional questions regarding this position, please contact the Human Resources Department at 253.591.5400 before the closing date.