Approximate Start Date: by October 31, 2014
Approximate End Date: March 31, 2016 (18 months)
Position Title: Records Clerk
Hiring Manager:
Cydney C. Hill, Records Program Mgr.
Supervision provided by:
Records Analysts
Brief Job Purpose: The position is responsible for
processing physical files and working with related automated indexing systems.
Brief Description of Duties:• Receive and process physical files (hardcopy, drawings,
microfiche/film, CDs, DVDs, floppy disks). This includes
identification,
reorganization and re-indexing due to inadequate or
erroneous
documentation. Prepare boxes of records for offsite
storage.
• Utilize
current computer applications, available databases and
indexing systems to retrieve and record information.
• Create and update database records with file indexing
information; maintain data integrity, historical
accuracy, and effective
retrieval and tracking.
• Coordinate
with assigned Records Analyst on matters relating to
records policies and procedures; Identify vital and
historical records;
perform records disposition process according to the
Port’s records
retention schedules and Records Program procedures;
communicate
updates or changes to the assigned Records Analyst.
Demonstrated skills:
Strong initiative, resourcefulness, and problem
solving knowledge and skills; knowledge of planning,
organizing, and
prioritizing work.
Working knowledge of:
Records management standards, practices, and
procedures.
Experience:
Experience equivalent to three to five years’ records
management, librarianship or other experience utilizing
general,
fundamental concepts and procedures of records
management, or the
equivalent combination of education and relevant
experience.
Professional Requirements: Maintain confidentiality of
information and
comply with legal and regulatory requirements; work under
limited
supervision.
Working Conditions:
Work with documents that may be dusty or moldy;
lift or move many archive boxes weighing up to 50 pounds;
crouch, crawl,
bend or kneel when working with records boxes. Work
behaviors must
adhere to the Port’s safety standards.
--------------------------------------------
For more information, contact:
Information and Project Services, Port of Portland
______________________
Tyrene Bada, MLS, CRM
Records Management | Office of the City Attorney
City of Beaverton, Oregon
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